THANK YOU for Sitting the Gallery
Opening and Setting Up
- Retrieve key from lockbox.
- Unlock door and push it back against the wall.
- Unbolt the second door shutter.
- If good weather (and no dust), unbolt the door and use wedge to keep open.
- Turn on the motion sensor above the door (slide left for “on”)
- Unbolt and open window shutters. Depending on exhibit, place art near the window for visibility.
- Switch on all lights ( 5 @ front door / 1 under alcove / 2 in second room / 2 in display case / 2 in third room).
- Place signboards
- (1) on the road by the red post box (2) at the corner of the street up from the gallery, (3) up the street towards the Roman Bridge, and (4) just inside the gallery. Set the signs so the arrows are pointing to the gallery. Use your judgment with regard to weather and visibility for traffic (visible but try not to block drivers’ views).
- Music – 2 speakers, 2 options
- link your device or link iPad Spotify (under workbench in back room)
- turn on first speaker and connect
- turn on 2nd speaker
- press “auracast” button on first, connected speaker (pic of autocast button below)
- press “auracast” button on second speaker
- both speakers will play the same music
- place speakers in different rooms, one in 1st room, one in 2nd or 3rd room
- Wifi: MEO-47C850, password 6294056284
Greeting People / Answering Questions
- All pieces are individually priced. Artist profiles are in binders.
- Notebook available, please feel free to jot down anything notable – guests and where they are from, feedback for artists, etc.
- Ask people to join the email list (back work table).
Selling
- Record everything on the daily sheet (folder under the workbench in the back room)
- To hold: Place a yellow dot to hold for a few days. Take an email or phone number.
- To sell: Place a red dot to show a piece is sold, on the bottom right of the piece, and on the price list in each binder. We can collect cash, IBAN transfer, MBWay or Wise. Cash bag is in the storage room, blue quilted bag with a turtle. Instructions for transfers are in folder.
- Exhibition pieces normally remain until the show ends, but we can make exceptions.
- Smaller works, books, cards and unhung pieces can be taken with the buyer immediately.
- Wrapping is in the storeroom; scissors, tape (and other office supplies) are under the workbench in the back room.
- If receipt is needed, please send me the customer’s name and email and I will email from the gallery account. If the customer needs a fiscal receipt, then also ask them for their NIF and associated name. I will register the sale with Finanças and email them confirmation.
Closing
- Complete daily register sheet and place cash in the turtle bag in the store room.
- Ensure back door is closed and shutters are bolted top and bottom and ‘wedged.’
- Check that no water is running in the kitchen or toilet, and lights are off.
- Stop music and turn off speakers.
- Bring in sign boards from the street.
- Switch off all lights (front door / alcove / second room / display case / third room).
- Close and bolt window shutters with all five sliding bolts.
- If it’s not already on, switch on display case light, switch is under the red shutters, in the middle.
- Close and bolt (top and bottom) right side of main door. (This is really important as otherwise door will jam.)
- From outside, pull the other door until it latches well and double-lock with key.
- Put key back in lockbox and scramble.